Beginning of School Year Forms

First page of the PDF file: Parent_Guide_2024_251

To increase parent accessibility and improve efficiencies the district has made an effort to reduce the amount of paper sent home each year at the beginning of school. Many forms are now accessible via the Focus Parent Portal. Others have been made available below. For clarity, all related documents, policies and procedures are also listed below.

Review and Update Your Student’s Contact Information

Review and Update Your Student’s Contact Information

We know that communication with parents is extremely important in our partnership to educate students. It is vital that custodial parents and guardians review and update Contact Information for each of their students on a regular basis. This information is crucial not only for emergency contact purposes but also for regular communication that is sent from the district, school, teacher or extracurricular activity facilitator. An online form entitled “Contact Update Form” is available thru your Focus Parent Portal as a convenient and efficient method for you to review and update this information throughout the year. Once you access your Parent Portal, locate the “Contact Update Form” under Available Forms and your student’s name.

Please visit your Parent Portal to review and update your information today.

Access your Parent Portal

Getting Help with creating or using my Parent Portal

Forms now available via the Parent Portal

Agriculture Animal Interaction Agreement (for George Marks Elementary only)
Contact Update form
Military Family Questionnaire
School and Classroom Library Access form
School Information Consent (for acknowledgement of the following)

Parent Guide and School Calendar
Code of Student Conduct and Discipline (Elementary) or (Secondary) - (Elementary – Spanish) or (Secondary - Spanish)
Student Technology Use School Board Policy 219
Parental Guardian Notice of Software Systems Used by Students that Require Student Data
Student Transportation Brochure
School Bus Rules

Student Device Parent Acknowledgement
Student Housing Questionnaire
Student Information and Media Release Opt-out form
Alternate Preferred First Name Request (this must be requested from the Registrar)
Physical Education Annual Waiver (this must be requested from the Registrar for grades KG-8)
Student Affidavit of Residency (this must be requested from the Registrar)

Please visit your Parent Portal to review and update your information today.

Access your Parent Portal - Getting Help with creating or using my Parent Portal

Other Downloadable Forms

Parental Consent for First Aid - (Consentimiento Parental Para Servicios De Salud)
Return from Bus Stop Information (Pre-K, K and 1st Grade) - (Formulario de permiso de autorización de parada del autobús)
Income Based Services Request - Ensuring that our students have access to every opportunity is a priority for our district. The purpose of the Income Based Services Request is to determine eligibility for income based programs and benefits. If your family wishes to be considered for services that are based on income, please complete this form and submit it to your school. If you have a direct certification letter that was mailed to your home, you do not need to complete this form. The letter can serve as income verification. This information will be considered confidential and will only be used to determine program eligibility.
Student Device Acknowledgement Form - Technology access has been established for educational purposes and alignment with the district's curriculum and the State of Florida Standards. Students in grades 8-12 will receive a device while middle schools vary in their plan for grade level distribution. See your individual school for more information. A "Student Device Parent Acknowledgement" form is requested for each student receiving a device. Parents can electronically submit this form inside Parent Portal under "Forms" tab. All information regarding student devices in schools are contained here: Technology Handbook for Parents& Students (Distrito Escolar del Condado Volusia 1:1 Información y Acuse de Recibo)
Device Insurance Information
- All families with students enrolled in k-12 students will receive an online insurance premium invoice for $30 shortly before the start of the school year. The e-invoice is located inside of the Parent Portal Purchase & Pay tab. To view & pay invoice, a parent/guardian must log into PARENT PORTAL.To view & pay invoice, a parent/guardian must log into PARENT PORTAL.
- Insurance coverage is optional. Families wishing to receive this coverage will have 30 days from the start of the school year to pay the invoice online with credit card. Any cash/check payments must be made on site at schools. While there is no obligation to opt for insurance coverage, the cost for device repairs is significantly reduced with a paid insurance premium for each student.
- Students eligible for income-based services will be automatically covered and the annual premium will be waived (an invoice will appear with $0 balance in Parent Portal). Families not auto-enrolled but wishing to claim eligibility for income-based services must submit an online form to the Office of Student Services and receive a verification letter/email from this office to resend to student's school bookkeeper. For more information go to Income Based Services Request- Volusia County Schools (vcsedu.org)
- Student Accident Insurance - In collaboration with an A+rated insurance provider, your school is recommending a low cost, no deductible Student Accident Insurance option that is a one-time payment, per child, per school year. (See KidGuard Enrollment Information)

We welcome parents and students to familiarize themselves with our guidelines to ensure a safe and healthy learning environment. For additional resources on our Policies and Procedures, please visit our Board Docs website.